Turning Writing Freeform Larps into an ebook

I've been learning to make an epub file (for e-readers) from an MS Word document using Calibre. I've been asked for an epub version of Writing Freeform Larps, so I thought it was time to learn how to do it.

It turned out to be relatively painless - although I found myself going around in circles several times.

The essentials

So the process consisted of copying the MS Word document I used for Writing Freeform Larps and:

• Replacing the fonts with a simple Arial font - e-readers have their own fonts.
• Removing headers and footers.
• Removing the page breaks and white space I'd inserted to make the pages look right.
• Remove cross-references within the document.
• Review formatting for bullets - my first attempt was a bit weird. I think they're still a little weird, but they're not as weird as they first were.
• Change tables to be in % width rather than an absolute width. (The first time I did this, they were wider than the page, and I couldn't read them properly.)

Then:

• Import the docx into Calibre
• Turn it into an epub
• Email it to my Kindle
• And check

And every time I spot an error, I delete the file from my Kindle, amend the docx and go through the process again. (Happily, this doesn't take long.)

So I think I'm there. The e-pub files are now uploaded to Itch.io and DriveThruRPG.

Of course, I now have two versions of Writing Freeform Larps to maintain...

Preparing freeform larps for others to run

While Writing Freeform Larps covers writing and running freeform larps, it doesn’t cover turning a freeform from your notes into something that other people can run.

So, assuming that you’ve run your game and incorporated feedback, what else should you do to get your freeform into a state where others can pick it up and run it?

This is what I do. 

Files and formats

I usually publish games as pdfs, and I assume the buyer will print the game at home. If I’m happy for my work to be edited, I’ll give away the MS Word files. (In either case, I embed the fonts I’ve used.)

My game files for All Flesh is Grass

File naming I usually do like this: GameName_XX_Name_of_File. Where:

• GameName is the name of the game – or an abbreviation
• XX is a number, starting at 01 for the instructions
• Name_of_File is the name of a file, such as a character name or “Setting”

The instructions file is file 01 because that’s the first thing I want the GM to read. It introduces the game and explains how everything works. More on instructions below.

The setting and background file is (for me), normally file 02. It contains the overall setting and probably a cast list. It’s the pre-game stuff I will send out when I’m advertising the game.

Individual files for each character. These are individual files so they can be easily emailed to players in advance. If you don’t expect your GMs to do that, you can put all the characters in a single document.

I might have separate files for cards, name badges, contingencies or handouts, depending on how complex the game is. (If the game is relatively straightforward, I will put these in the instructions file.)

At Freeform Games, we have a separate summary file of key things for the host (so the timetable and answers to key questions) that can be used to run the game on the day (rather than the much longer instructions file). But I’ve not done that for other games.

One thing that’s been brought to my attention recently is that if someone is using a print service, it’s worth keeping stuff that needs printing single-sided in different files from anything printed double-sided. (That’s not something I’ve thought about before.)

Fonts and layout

Fonts: I use fonts from https://fonts.google.com/ as they have a good range and don’t have any copyright or licensing issues. I like EB Garamond as a body font, and then I use something suitable for headers.

Justified or ragged right: I find ragged right (ie, text aligned left, like this blog post) easier to read and looks better if you use Word to prepare your files. (If you know what you’re doing, then go for justified text. If you don’t know what I mean by “if you know what you’re doing,” then stick with ragged right.) 

Line length: The ideal line length is 50-70 characters. Long lines are harder to read, as are short ones.

One column or two: That’s personal preference, and you may find the line length and paper size dictate your options. 

Font size: As I age, I usually prefer a larger font that is easier on my eyes. I usually use EB Garamond at 14 points for body text. Or even bigger if I expect character sheets to be printed at two pages to a single sheet.

Page numbers: I put the file name and page number in the footer on each page. (Such as “Instructions page 1 of 12”.)

And use “curly quotes/apostrophes” (like these) rather than straight quotes or apostrophes.

Consistency and proofreading

If several authors contributed to your game, they almost certainly have different writing styles. Some might be verbose, others terse. Maybe someone types two spaces after a full stop, while others don’t. Maybe there are spelling differences, such as realize/realise (and many, many more.) Perhaps one person writes in active tense and others write in the passive tense. These differences all stand out.

I recommend that one person give everything a final polish, and they also arrange for a proofread by someone who hasn’t read the game before.

(Apps can help - I use Wordrake, Grammarly and PerfectIt. They’re not free, and you have to learn how to interpret them rather than follow them blindly, but they’re a great start and highlight things to look at.)

Instructions

What are you including in your instructions file? This is important - if GMs can’t follow it, they can’t run your game. This is how I structure mine:

• Intro: A brief introduction explaining the game in broad principles. This is an elevator pitch, including how long the game is likely to take and how many players and GMs are needed.
• Contents: A list of all the files that come with the game and a brief description of what’s in each. (For example: “AFiG_02_Setting – the setting and cast list for All Flesh is Grass. I also use this as pre-game publicity.”)
• Printing and preparation: What needs printing and preparing for the game.
• Casting: How to cast the game, including optional characters, if any. (This may need its own files or an appendix if you have casting forms or casting is complicated.)
• Venue: notes about the venue or game space – what does the game need?
• Game timetable: The timetable for the game, first in summary (perhaps as a table) and then each section in detail, finishing with how the game ends and debriefing.
• Rules: Talk about any game rules or mechanics - such as contingencies.
• Plots: Talk about specific plots – particularly details the GM needs to know. Give the GM an overview of what’s going on; don’t force them to read through all the characters to figure out what’s going on.

Other points

Try to make things easy for whoever is running your game. Remember, they’ve never seen it before – and they don’t know the game the way you do.

Make things easy to print. Group sections together where possible to make it easier to manage.

If your game has many handouts, make sure they are identified at the top of the page so they are easy to find during play.

A nice cover helps your game stand out. (I’m not an expert at this - I mostly just fumble around a bit.)

Publishing

If you’ve done all that and everything is ready, the next stage is deciding where to host your files. Broadly, four options.

Your own website: This is the easiest, if you have one. If you don’t have server space on your website, you can always link to a shared file on Google Drive or Dropbox or whatever.

Larp libraries: There are a couple of larp libraries keen to host your files. They include larplibrary.org and https://alexandria.dk/en/ 

Itch.io: I find Itch.io easy to use but there’s so much on there that it’s hard to stand out. My Itch.io page is here: https://stevehatherley.itch.io/

DriveThruRPG: The best source for all things RPG online – but there’s so much on it. You can also get your game published in hard copy, but you need to know what you’re doing. DriveThruRPG has stricter rules than Itch.io. I haven’t put any larps onto DriveThruRPG – just some tabletop RPG stuff and my Writing Freeform Larps book. My DriveThruRPG page is here: https://preview.drivethrurpg.com/en/publisher/21683/steve-hatherley 

Getting the word out

Then get the word out. This is something I’m not so good at…

Writing Children of the Stars

I wrote Children of the Stars when I was putting Writing Freeform Larps together, and I wrote about the process on my blog here:

• Part 1: The game’s genesis and the first part of writing.
• Part 2: Developing the characters and background.
• Part 3: Writing plots and pulling everything together.
• Part 4: Running Children of the Stars.

Pardners

For the Once Upon a Time in Tombstone freeform larp, we created a mechanic for non-romantic relationships. We called it Pardners, and this is how it worked.

Pardners

Butch and Sundance. Wyatt Earp and Doc Holliday. The Lone Ranger and Tonto. They’re more than friends – they stick with you through thick and thin. They’re people you can rely on. We call them Pardners.

Pardners help each other out and come to each other’s aid in times of hardship. A Pardner won’t let you down. A Pardner will help you achieve your objectives, as you will help them achieve theirs.

Everyone has at least one Pardner ability card. You can’t use your own Pardner ability – you must exchange it with someone else. You’re now Pardners!

It’s up to you whom you choose as your Pardner, but we recommend waiting for a suitably dramatic moment before offering to become Pardners with someone. Perhaps they have intervened in a fight to help you, loaned you a poker stake, or even just bought you a whisky.

A Pardnership may be broken at any time – just return the Pardner ability and ask for your own back. It must be returned immediately. However, you should only break a Pardnership with good reason, and don’t be surprised if your ex-Pardner holds a grudge.

If you break a Pardnership, you must give your ex-Pardner a reason why. Then, act out the breaking of the pardnership – preferably in front of other people.

Romance between two Pardners automatically supersedes, and breaks, the Pardnership. Return each other’s Pardner ability cards.

Pardner abilities

Each character then had a special ability that they gave to their Pardner. Some examples:

Bill Cobb's Pardner: Bill Cobb's reputation extends to his friends. Whoever has this ability may not be arrested for any reason, provided Bill Cobb is still Sheriff.

Jessica Drummond's Pardner: Jessica Drummond's pardner may use this card instead of tearing up or checking off one of his/her abilities.

Johnny Ringo’s Pardner: Play at the start of combat. If Johnny Ringo is in the gunfight, add +1 to your Accuracy. If Johnny is not present, subtract 1 from all your opponents' Speeds (they need to watch their backs...)

Kit Shelleen’s Pardner: When competing against somebody with a cut of the cards, one use of this ability will make your 'cut' exactly one rank higher than theirs. You cannot use this ability to beat an Ace.

About Once Upon a Time in Tombstone

Once Upon a Time in Tombstone is a weekend-long freeform for 60+ players. It’s based on various Westerns, including Tombstone (of course), Silverado, The Big Country, Maverick, Pale Rider, The Good, the Bad and the Ugly, and many, many more.

I co-wrote Once Upon a Time in Tombstone with Heidi Kaye, Tony Mitton, AJ Smith and Paul Snow. 

I’ve written about it here.

Writing Writing Freeform Larps

Genesis

I’ve thought about writing a book about writing murder mystery games for some years. Something that would help our authors at Freeform Games, who often need guidance.

While I directed them to various freeform-writing articles I’ve written over the years, they were scattered across the Internet and had a few gaps. I wanted to pull them all together into one place and fill the gaps.

At the same time, everything I planned to write about writing a murder mystery game also applied to freeforms. Only there was more to include in a book about freeforms – I often use rules and ideas in a freeform that I would never use in one of our murder mysteries (because of the extra complexity).

As I didn’t want to write two (very similar books), and because I wanted to include those extra bits, the book became Writing Freeform Larps (with sections that talk about murder mysteries).

Writing

I started by grabbing everything I had previously written and dumping it into a folder on my laptop.

I then started a blank MS Word document and created the chapters I thought I would need. I based the chapters on the basic process I’ve used for years. Not all steps needed a chapter, but I knew I would have chapters on writing plots, characters, and rules/mechanics.

Once I had a rough structure, I dropped in the articles I felt went in that section.

One thing I did was change the emphasis of those articles. I realised from the beginning that this book was how I wrote freeform larps. Other writers do things differently, and I didn’t want the book to come over as if my way was the only way to write freeform larps.

As I worked through the book, I realised that my articles didn’t cover as much as I thought they did: there were more gaps than I had thought. So I kept myself busy for a few weeks filling those gaps.

Early drafts

By January 2023, I had a first draft ready and asked for comments via the ukfreeforms mailing list. I got some great feedback – and spent the next month incorporating it. (I find the process of receiving feedback, and my reaction to it, interesting. I wrote about it on my blog.)

By mid-February, I had incorporated the comments and uploaded the files to Lulu. I created a temporary cover using Lulu’s own cover generator, and ten days later, I had a print copy in my hands.

I then read through the whole thing, making notes for things that didn’t work. For example, I needed an extra page early, so the chapters all started on an odd-page number.

I pulled together a better cover using Affinity Publisher and had a second draft to review in early March. (While it might have been a “better” cover, it’s not a great cover. It’s workable and legible, but designing covers isn’t my forte.)

This time, while the interior was fine, I wanted to tweak the cover as it felt unbalanced. So I did that and ordered another test copy. While waiting, I uploaded the pdfs to Itch.io and DriveThruRPG and submitted the files for approval.

Trying out different covers